The model
Your numbers. Your assumptions. Our arithmetic.
Every calculator like this one is built to flatter the company that published it. This one asks you to set the assumptions yourself, because we have no results to put in them. It runs entirely in your browser.
Step one
About your practice
Two questions, and the second one decides how everything below is read.
Used to scale the fee and to show a per-location line. It does not multiply your figures.
Pick "one location" and every input is multiplied by your location count. This is the ambiguity most calculators leave open. It is worth being explicit.
Step two
Which systems are in scope
Each one adds a line to the arithmetic. Nothing else changes: the rates stay yours, and turning a system on does not make the other lines better. More systems means a bigger number because there are more lines in the sum, not because any line improved.
All five systems in scope.
Step three
Where you are now
Six numbers from your practice management software. Approximate is fine; the point is the shape, not the decimal.
Calls, forms and walk-ins. Everyone who asked.
Your current conversion: 50.0%
Production, not collections. Collections are in the advanced section.
Diagnosed, presented, never booked.
Step four
What the back office costs
Front desk, scheduling, billing, insurance.
Wage plus payroll tax and benefits, not wage alone.
We have not published a price, and we are not going to guess one at you here. Until this is filled in, the return and payback lines stay empty and the opportunity lines still work.
Step five
Your assumptions
This is the part every other calculator hides. Each of these is a guess about how much better things could get, and each one is yours to set. The presets are round numbers, not findings.
Added to the 50.0% above, not multiplied by it.
Advanced: cash flow and case financing
These two are kept out of the revenue total on purpose, and the reason is arithmetic rather than modesty. Recovering a receivable is cash you had already earned, so counting it as new revenue counts it twice. And financing can only act on treatment that is still unscheduled after the recovery rate above, or the same case gets counted in both lines.
Applied to what is left after your recovery rate, never to the whole pool.
The arithmetic
What your assumptions produce
Figures below are annual, for the whole group.
$0
Total modelled opportunity, a year. This is the only name this quantity has on this page, and it is the sum of the five lines below and nothing else.
You told this page that a certain number of things would improve by a certain amount, and it multiplied them out. Nobody has achieved this. We are showing you your own arithmetic.
The breakdown
Which line produced what.
Want the line-by-line, and someone to argue with it?
You have your total. This part shows which line produced how much, what your fee would have to be to break even, and where we think your own assumptions are too generous. Send it over and we will come back with the argument.
The engine
Every formula, in full.
Published so you can check the arithmetic, or hand it to your accountant and have them check it.
Show the twelve formulas
| Line | How it is calculated |
|---|---|
| Additional patients | enquiries a month × points added × 12 |
| Patient revenue | additional patients × average first-year value |
| No-show recovery | no-shows a month × recovery rate × average appointment value × 12 |
| Treatment recovery | unscheduled treatment a year × recovery rate |
| Labour saved | admin staff × hours saved a week × loaded hourly cost × 52 |
| Vendor saved | monthly spend × 12 × savings rate |
| Total modelled opportunity | the five revenue and savings lines added together |
| Net modelled benefit | total modelled opportunity − annual fee |
| Return on the fee | net modelled benefit ÷ annual fee × 100 |
| Months to pay back | annual fee ÷ total modelled opportunity × 12 |
| Receivables collected (kept separate) | receivables over 90 days × collection rate |
| Case financing (kept separate) | unscheduled treatment × (1 − recovery rate) × financing rate |
Bring that number to a twenty-minute call.
We will tell you which of your assumptions we think are too generous. That is a more useful first conversation than a slide, and it costs you nothing to find out.
Nothing on this page is a projection, a forecast, a guarantee, or a representation that any practice has achieved or will achieve any result. Every improvement figure used above is one you selected. Practice IQ has published no performance data and makes no earnings claim.